General Information

Job Advert Title
Associate Director, ALC Management, R&D Partner, IS
Location
United Kingdom
Function/Business Area
Information Technology
Department
Application Lifecycle Management
Employment Class
Permanent

Description

About Astellas:

             

At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others.

Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It’s a culture of doing good for others and contributing to a sustainable society.

Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity.

We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.

Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.


1. Builds strategy for existing R&D Partner system landscape


  • Actively contributes to application lifecycle management strategy for IT systems owned by R&D Partner group;
  • In close collaboration with Astellas Business, RM Team and other IS stakeholders (Service Delivery management, Data Applications and Architecture, Vendor Management), be responsible for creating and maintaining a 3-5 year strategic technology domain roadmap which will enable one or more core capabilities for R&D Partner business functions;
  • Be responsible for executing application life cycle strategy and roadmap for designated subset of R&D Partner systems;
  • Be responsible for execution of critical IT projects in assigned areas;
  • Assists RM Team by providing relevant technology and/or domain expertise.

2. Drives operational excellence in supporting the existing system landscape


  • Pro-actively challenges the organization and key stakeholders (Business Owners, Business Relationship Managers) on opportunities to increase the strategic value of the overall system portfolio i.e. the ratio business value and total cost of ownership;
  • For the assigned technology domain, drives Operational Excellence and cost reductions through process standardization, better system utilization, right-sizing of IT service level agreements and license contracts.

3. Drives adherence to IT quality- and compliance standards


  • For the assigned technology domain, manages and maintains alignment with the Astellas security, quality, applications and infrastructure standards during the full application life cycle;
  • Be responsible, as system owner, for maintaining relevant IT systems in a compliant and/or validated state;
  • Be responsible, as system owner, for regular communications to RM team and Process Owners on the support processes (incident-, change- and problem management) and status (trends in volume and/or performance);
  • Be responsible, as system owner, for availability, accessibility and security of systems which are part of the assigned portfolio;
  • Be responsible for inspection and audit-readiness of assigned system portfolio;
  • As system owner, keeps the system information up-to-date in relevant repositories (ex. Application; Incident; Change Control);
  • For relevant systems, manages the contracts (licenses, support, maintenance) with service providers as per shared services best practices.

4. Provides Technology Leadership to Astellas R&D Partner business functions


  • Provides thought leadership to internal IT and Business communities on dedicated technology domain which enables core capabilities for customers in R&D Partner business areas;
  • For these technologies builds, maintains and shares expertise which is widely recognized in Astellas as well as by peers within the Industry;
  • Builds relevant domain expertise by means of external focus, networking with external and/or internal specialists and a solid understanding of R&D business needs;
  • For these technologies be responsible to create, maintains and communicates 3-5 year roadmaps for core technology capabilities;
  • Manages the portfolio of IT delivery projects associated with these technology domains;
  • Provides technical consultancy to project discovery and delivery teams and active participation in project steering teams;
  • Influences decision making processes in IS and/or global R&D Partner business areas through active promotion of technology-driven innovation based on relevant business cases and convincing proof-of-concepts;
  • Promotes a culture of innovation by means of actively soliciting ideas, support enablement and implementation.

5.  Be responsible for initiating IT projects within the assigned technology domain


  • Be responsible for the initiation of projects in the assigned technology domain: create business case, vendor selection process (RFI/RFP), required assessments (privacy, cloud and security), project- and budget approval process.
  • For projects which will be executed by the program- and project delivery team, be responsible for hand-over of all required deliverables and required information.
  • Supports PP Team to manage IT projects initiated by RM Team by providing relevant technology/domain expertise.

6. Executes IT projects within the assigned technology domain


  • Be accountable for the execution of all projects in the assigned technology domain and portfolio;
  • Provides Oversight and guidance to the project team;
  • Be responsible for the execution of a subset of projects in the assigned technology domain and portfolio;
  • Participates in relevant steering committees and/or program PMO teams;
  • For new, relevant R&D Partner IT solutions, be accountable for a knowledge transfer from the project team to the operational support teams.

7.  Manage staff as appropriate


  • May manage team up to 5 individuals;
  • Provides guidance to (Senior) Managers in the Application Life Cycle Management Team by providing domain-level expertise.

8.  Oversees the services provided by strategic application support vendors and specific support vendors (e.g. cloud vendors) for relevant technology domain


  • Escalate repeated non-conformance to Application Life Cycle Management Lead.

Quantitative Dimensions. Describe the measurable areas which this position has direct or indirect impact on. Include areas such as operating budget, sales, cost of goods, etc”

 

1. Customer base relates to a certain business area or areas (ex. development or research)


  • R&D Partner business functions globally within the business area or areas including Research, Medical and Development, Technology, and Quality Assurance;
  • May include departments in one or more of Astellas affiliates globally using one or more systems within the business area.

2. Manages and be accountable for a significant investment IT project budget of up to 3 Million USD/EUR or 300 Million JPY in the assigned technology domain.

 

Organizational context. Describe the organizational positioning of the role; mention the reporting line, level above and below, people management responsibilities. Indicate a job family if any. Add organization chart

 

Reporting Line:


 1. Reports to Application Life Cycle Management Lead or higher;


  • Business areas may include:
  • Research
  • Development
  • Medical (Medical Affairs, Regulatory Affairs, Clinical & Research Quality Assurance, and Pharmacovigilance)
  • M&D cross-functional functions
  • Pharmaceutical Technology
  • Quality Assurance
  • Corporate functions

2. Manages the budget (>1 M USD) to support system base operations;


3. Part of the API Information Systems Department;


4. Manages indirect reports and contractor/consultant relationships as appropriate approximately up to 5 individuals.

 

Required Qualifications:  


Training/Competencies:


  • Masters University degree or acquired by education and/or work experience in IT, business administration or equivalent;
  • Fluent English (verbally and written);
  • Excellent negotiation and influencing skills;
  • Be stress-resistant and analytical;
  • Demonstrated learning ability and ability to acquire new skills as part of the job;
  •  Well developed collaborative social skills.   
 

Experience:


  • Minimum of 10 years of relevant experience
  •  Over 5 years experience in Pharmaceutical (R&D) environment;
  • Over 3 years experience in line management;
  • Over 7 years experience in project management with extensive knowledge applying project management or system development methodologies;
  • Experience with architecting and designing software solutions
  • Experience as a database administrator, programmer, report builder or similar is desired;
  • Experience in managing vendors (application vendors and service providers);
  • Knowledge of regulatory requirements concerning GxP applications, GAMP5 and 21 CFR Part 11.
  • Knowledge of relational databases (Oracle, MS SQL) is desired.
  • Knowledge of interfaces and middleware solutions is desired.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.