General Information

Job Advert Title
Medical Affairs Assistant
Function/Business Area
Administration, Medical & Clinical
Medical Department
Employment Class


Medical Affairs Assistant

About Astellas:

At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others. Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It’s a culture of doing good for others and contributing to a sustainable society. Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners. Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity. We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership. Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.

About this job:

As Medical Affairs Administrative Assistant, this role provides high quality administrative and organisational support to ensure the smooth running of the Function in order to help the team achieve its business objectives.


Your main responsibilities would be:

  • Acts as a key liaison point between senior managers and other key parties across the European region, maintaining good communications.  Has an understanding of cultural differences.
  • Sources, collects and collates information, produces documents, briefing papers, monthly reports and presentations as requested with minimum direction
  • Ensures processes/procedures for expenses, PO’s, and invoices are followed in accordance with Company policy/SOP’s.
  • Participates in the Astellas Assistants’ forum  in order to improve  administrative support within the Company

Essential Knowledge & Experience:

  • Relevant experience supporting senior individuals or team
  • Proactive and able to work with minimal supervision
  • Able to build good collaborative relationships
  • Well organised and able to prioritise multiple tasks


Preferred Knowledge/Experience/Qualifications:

  • Able to interact well with others and positively influence people.



  • Relevant degree or professional qualification
  • Fluent in Italian and English.

Additional information:

  • Full time.
  • Location: Milan, Italy.


We offer:

  • A challenging and diversified job in an international setting
  • Opportunity and support to continuous development
  • Inspiring work climate

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.