Business Operations Associate
About Astellas
At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others
Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It’s a culture of doing good for others and contributing to a sustainable society.
Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.
Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.
The Opportunity
As the Business Operations Associate, your primary responsibility will be to provide operational and process support to Commercial function. You will serve as an expert in internal administrative processes and procedures, ensuring smooth execution in accordance with established standards.
In this role, you'll need to exercise your own judgment to efficiently map out, prioritize, and structure a varied workload, guaranteeing smooth operations and optimal support for the team.
Hybrid Working
At Astellas we recognise that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
In this role you will:
- Provide ongoing support and ensure compliance control for all operational procedures, including financial, compliance, and organization-specific protocols within the Commercial Area.
- Serve as an expert in administrative processes and procedures, ensuring smooth execution in accordance with established standards. Offer guidance and support to employees as needed.
- Coordinate the circulation and archiving of departmental documents, including orders/offers to external contractors, contracts, invoices, and financial documents. Collaborate with superiors to monitor budget and expenses, generating regular finance reports.
- Organize business travels & meetings in compliance with company procedures and travel specifications.
- Controlling ongoing execution and compliance on all operational procedures including financial, compliance and organization.
Essential Knowledge & Experience:
- Experience in office administration and admin support.
- Ability to work independently and collaboratively in a team environment.
- Strong customer service orientation.
- Excellent communication skills, including written, verbal, and presentation abilities.
- Proficiency in planning, organizing, and prioritizing tasks effectively.
- Knowledge of English for fluent communication.
Required qualification:
- Bachelor’s degree in a related field or equivalent.
Additional information:
- This is a permanent full-time position.
- Position is based in Poland.
- This position follows our hybrid working model. Role requires a blend of home and minimum 2 days per week in our Warsaw office. Flexibility may be required in line with business need
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.