About Astellas
Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com.
Are you driven to make a real difference in the lives of patients?
We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviours, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
Location and Working Environment
This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
Purpose & Scope
As the Contract-to-Order Administration Associate you will:
- Support the initiation, execution, and tracking of contracting and purchasing activities using systems such as MyContract, MyBuy, and SAP.
- Ensure all contracting and purchasing tasks are completed on time, following internal standards across VALUE Delivery.
- Collaborate with cross‑functional teams and suppliers involved in VALUE‑related activities.
- Act as a key partner to stakeholders by providing clear communication, timely updates, and issue resolution.
- Contribute to process improvements that streamline workflows and enhance efficiency within the Source‑to‑Pay ecosystem.
- Monitor and manage the overall workflow to ensure operational consistency and alignment with business expectations.
- Role and Responsibilities
- Lead end‑to‑end Source‑to‑Pay (S2P) activities, ensuring timely and compliant execution of contracts, purchase orders, and invoices.
- Manage all operational steps in MyBuy, MyContract and SAP, including raising POs, tracking progress, ensuring contract documents are uploaded, and monitoring invoice status.
- Act as a Subject Matter Expert for S2P systems and processes, resolving issues, supporting stakeholders, and contributing to operational and system improvements.
- Ensure accurate routing of requests by assigning the correct contract owners, approvers, and workflow details, based on request type.
- Prepare, maintain, and distribute internal reports related to contracts, POs, and invoices, ensuring accuracy and consistency.
- Build strong cross‑functional relationships with Finance, Procurement, GBS, and Legal, maintaining clear and proactive communication.
- Escalate time‑sensitive or complex issues appropriately, using sound judgement and minimal supervision.
- Support process‑related initiatives and contribute to workflow optimization and continuous improvement across the S2P ecosystem.
Required Qualifications
- Solid experience in contracts, outsourcing, or a related area within the pharmaceutical or similar regulated industry.
- Solid understanding of the Source‑to‑Pay (S2P) process, including hands‑on experience with purchase orders, invoices, budgets, and related financial systems.
- Experience with a variety of computer applications, including Microsoft Office, MS Project, SharePoint, Spend Management tools such as Ariba and myBuy
- Strong problem‑solving and decision‑making capabilities, with the ability to resolve issues and escalate appropriately.
- Excellent written and verbal communication skills in English, with the ability to work effectively with stakeholders across functions and seniority levels.
Preferred Qualifications
- Experience working in a cross‑cultural environment or with outsourced partners.
- Prior involvement in business change initiatives related to S2P or other operational processes.
- What awaits you at Astellas?
- Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
- Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
- Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
- A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
Our Organizational Values and Behaviors
- Impact
- Innovation
- Integrity
- One Astellas
- Accountability
- Courage
- Sense of Urgency
- Outcome Focus
Benefits
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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