Executive Assistant
About Astellas
Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com.
Are you driven to make a real difference in the lives of patients?
We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
Location and Working Environment
This position is hybrid and will require you to be onsite 3 days per week in Istanbul, Turkey.
Astellas’ Responsible Flexibility Guidelines Statement - At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
Purpose & Scope
As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the Head of T-MEA region with daily administrative duties.
Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™."
Role and Responsibilities
- Assist the Head of T-MEA region with daily administrative tasks, including managing calendars and preparing expense reports.
- Coordinate logistics for high-level meetings, both internally and externally, ensuring all materials and schedules are in place.
- Consolidate reports and proposals from various internal functions, preparing oral and written communications as needed.
- Provide on-site administrative support during executive meetings and events, ensuring smooth operations.
- Maintain an organized filing system for electronic documents and manage confidential materials with discretion.
Required Qualifications
- Strong proficiency in MS Office and virtual collaboration tools
- Excellent organizational and interpersonal skills
- Analytical, detail-oriented with the ability to manage complex tasks
- Quick learner with a sharp, results-oriented approach
- Experienced in managing senior leaders' calendars, travel arrangements, meetings, and events, with fluency in written and spoken business English.
- Bachelor’s degree, or equivalent.
Preferred Qualifications
- Experience in managing senior leaders’ calendars and travel arrangements.
- Familiarity with compliance and regulatory requirements in the healthcare sector.
What awaits you at Astellas?
- Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
- Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
- Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
- A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
Our Organizational Values and Behaviors
- Impact
- Innovation
- Integrity
- One Astellas
- Accountability
- Courage
- Sense of Urgency
- Outcome Focus
Benefits
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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