About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
In this role, you will play a key part in delivering high-quality administrative, organisational, and executive support to the Head of Global Business Services and the GBS Leadership Team. Your ability to manage priorities, streamline processes, and provide proactive assistance will directly enable senior leaders to focus on strategic initiatives and drive business success across a global platform.
Hybrid Working:
At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
Key Responsibilities:
- Providing high-level operational and administrative support to GBS leadership, including tracking strategic initiatives and handling sensitive information with discretion.
- Managing complex calendars, international travel, meetings, and logistics, ensuring smooth coordination across time zones and adherence to company policies.
- Preparing and handling correspondence, presentations, and documentation independently, ensuring timely and professional communication.
- Coordinating internal and external events, workshops, and engagements, including legal documentation, vendor liaison, and follow-ups.
- Supporting cross-functional collaboration, budget tracking, reporting, and act as a key point of contact for various administrative processes.
Essential Knowledge & Experience:
- Proven experience supporting senior or C-level executives, ideally within global, matrixed organizations such as GBS or corporate functions.
- Strong proficiency in MS Office and a proven track record in executive-level administrative support, with a customer-focused and professional approach.
- Highly organized, proactive, and solution-oriented, with strong judgment, problem-solving abilities, and the capacity to manage multiple priorities under pressure.
- Excellent communication skills, both written and verbal, with attention to detail and a solid understanding of basic operational finance.
- Strong relationship-building and networking skills, fluency in English, and a commitment to ethical conduct, feedback, and continuous improvement.
Additional Information:
- This is a permanent, full-time position.
- This position is based in Warsaw (Poland).
- This position follows our hybrid working model. The role requires a blend of home and approx. two days per week in our offices during the initial six months. After this period, on-site presence may reduce, depending on business needs and individual arrangements. Candidates must be located within a commutable distance of the office.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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