At Astellas we can offer an inspiring place to work and a chance to make your mark in doing good for others.
Our expertise, science and technology make us a pharma company. Our open and progressive culture is what makes us Astellas. It’s a culture of doing good for others and contributing to a sustainable society.
Delivering meaningful differences for patients is our driving force. We all have a significant opportunity to make that difference, working locally in the areas we know best, whilst drawing inspiration from the different insights and expertise we have access to globally and from our innovative, external partners.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
Our ethos is underpinned by the Astellas Way, comprising five core values: patient focus; ownership; results; openness and integrity.
We are proud to offer an inclusive and respectful working environment that fosters collaboration and ownership.
Our aspiration is to bring the best brains together, to provide them with world-leading tools and resources and a unique structure that fosters real agility and entrepreneurial spirit.
The Opportunity:
As the Global Capability Center (GCC) Site Coordinator, you will support the GCC Site Lead in the organization and facilitation of operations and activities at our global capability center. This role is pivotal in ensuring that the site runs smoothly and efficiently, supporting various business functions and facilitating seamless communication across departments. You should be knowledgeable about the business and proactive in addressing challenges to enhance operational efficiency and collaboration.
Hybrid Working:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Responsibilities:
- Organize and facilitate projects within the GCC, track and report progress, and support team members as needed.
- Provide administrative support to the GCC Site Lead, including scheduling meetings, managing correspondence, and maintaining records, while collaborating with other functions on specific topics.
- Coordinate with various departments to ensure their needs are met and maintain a smooth flow of information and resources across the site.
- Plan and execute site-wide events, integration activities, and social initiatives such as Diversity & Inclusion and sports events, working closely with the Site Lead and HR.
- Liaise with vendors to ensure timely delivery of services, manage procurement processes, and support compliance with local regulations and company policies, including health and safety standards.
- Actively promote and facilitate agile ways of working to enhance efficiency and collaboration within the GCC.
Essential Knowledge & Experience:
- Significant experience in office management or a similar role preferably in a global or multinational environment.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Teams, PowerPoint, Excel and Word).
- Attention to detail and high level of accuracy.
- Problem solving skills and ability to handle stressful situations.
Preferred Knowledge & Experience:
- Experience working in a shared service centre.
- Knowledge of project management tools and methodologies.
- Agile knowledge and experience of working in agile teams would be a big plus.
Required Qualification:
- Bachelor’s degree in business administration or equivalent.
Additional information:
- This is a permanent, full-time position
- Position is based in Poland.
- This position follows our hybrid working model. Flexibility may be required in line with business needs.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.