Manager, Congresses & Events Enablement
About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors, and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team, or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their caregivers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
About this job
The Manager, Congresses & Events Enablement plays a pivotal role in advancing Astellas' strategic meeting management and execution, fostering optimal customer engagement and cost savings. In this capacity, the incumbent spearheads the development and adoption of tools, policies, and processes utilized by global and affiliate meeting professionals, driving towards a unified approach to strategic meeting management.
With a focus on best practices, this position collaborates closely with global and affiliate colleagues to craft and disseminate guidance on policies and processes pertaining to congress and event delivery, ensuring alignment with Astellas' overarching objectives.
This multifaceted role encompasses the management of global vendors, the identification of opportunities for process enhancement, and the support of the overall evolution of Astellas' Congresses and Events Strategic Meetings Management Program. By championing standardized processes and innovative technologies, the Manager, Congresses & Events Enablement drives efficiencies, streamlines operations, and fosters excellence in meeting execution on a global scale.
Hybrid working:
At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
In this role you will
- Lead Forge collaborative relationships with global and affiliate colleagues, offering expert guidance on tools and resources to facilitate streamlined meeting and event execution, thereby enhancing operational efficiency and consistency across markets.
- Take charge of managing global vendors, driving the standardization of their use to optimize resource utilization and ensure uniformity in meeting execution, while nurturing strategic relationships through regular business reviews.
- Lead the global adoption of essential tools such as the CVENT strategic meeting management platform and virtual meeting applications, serving as a subject matter expert and providing comprehensive user education and support.
- Develop, implement, and promote the adoption of standardized processes aligned with Strategic Meetings Management Program (SMMP) principles, enhancing collaboration, resource accessibility, and overall efficiency in congress and event planning and execution at both global and affiliate levels.
- Collaborate closely with cross-functional teams to identify gaps in support, develop tailored solutions, and drive continuous improvement initiatives aimed at optimizing congress and event management processes.
Essential Knowledge & Experience
- Prior experience in operations or meeting planning roles within the pharmaceutical sector.
- Demonstrated proficiency in driving process change and implementing standardized processes, coupled with excellent organizational and collaboration skills.
- Proven expertise in compliance, including a comprehensive understanding of industry laws and regulations, with the ability to navigate complex regulatory landscapes effectively.
- Strong coaching and collaboration skills, enabling effective interaction with personnel at all levels to achieve shared goals and promote best practices.
Preferred Knowledge & Experience
- A proven track record of driving operational excellence and fostering a culture of continuous improvement.
- Demonstrable examples of proactive promotion of best practices and knowledge sharing on a global scale, reflecting a commitment to driving organizational excellence.
- Ability to influence and engage diverse senior stakeholders, challenging norms and driving positive change in alignment with organizational objectives.
Education
- Bachelor's degree in a relevant field or equivalent.
Additional information
- Permanent position.
- This role requires a blend of home and minimum 1 day per quarter in our Addlestone office.
- Flexibility may be required in line with business need. Candidates must be located withing a commutable distance of the office.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.