About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
In this role, you will lead a transformational project aimed at delivering global process excellence across Astellas’ Source to Pay (S2P) operations. Your primary focus will be on improving the business user experience and accelerating process speed, while maintaining rigorous control of risk and cost. You will be responsible for ensuring that global processes related to supplier master data and supplier setup—spanning sourcing, contracting, purchasing, invoicing, and payment—are both effective and efficient. This includes managing a diverse supplier base, covering third-party suppliers, healthcare providers (HCPs and HCOs), and employee vendors.
Hybrid Working:
At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
Key Activities for this role:
- Conducting in-depth process analysis, interpreting complex global data, and contributing to business cases and improvement initiatives.
- Communicating effectively with business users to gather insights, translate feedback into impactful changes, and support cross-functional transformation.
- Participating in agile delivery teams as a subject matter expert, managing competing priorities and supporting iterative improvements across S2P.
- Collaborating across Procurement, Finance, IT, and other functions to align transformation efforts and ensure stakeholder engagement.
- Driving continuous improvement through automation, user experience enhancements, and performance benchmarking to optimize operational efficiency.
Essential Knowledge & Experience:
- Extensive experience in knowledge management, training design, or organizational learning, ideally gained within a Global Business Services (GBS) or shared services environment.
- Strong expertise in platforms such as ServiceNow, SharePoint, or Confluence.
- Proven ability to develop and implement training strategies, manage content governance, and oversee the end-to-end knowledge management lifecycle.
- Strong project management and communication skills, with a demonstrated ability to engage and influence stakeholders across diverse functions, cultures, and organizational levels.
- Analytical and data-driven approach, with experience tracking training effectiveness and knowledge usage through KPIs; familiarity with SAP S/4HANA, BPO environments, and finance-related processes.
Preferred Experience:
- Strong background in Supplier Master data management with knowledge across sourcing, contracts, purchasing, invoicing, and payments.
- Proven experience with platforms like Ariba, SAP, Concur, ServiceNow, and AI-driven tools in purchasing and payment processes.
- Solid grasp of aligning processes to business and service operating models, including BPO environments.
- Demonstrated ability to lead Agile transformations and collaborate effectively with diverse global stakeholders.
- Expertise in global process improvement, with skills in simplifying complex inputs and influencing teams to drive successful delivery.
Education/Qualifications:
- Business degree or equivalent qualification.
- Certification in Agile methodology.
- Proficiency in business English is essential for effective cross-country collaboration.
Additional Information:
- This is a permanent, full-time position.
- This position is based in Warsaw (Poland).
- This position follows our hybrid working model. The role requires a blend of home and approximately two days per week in our offices during the initial six months. After this period, on-site presence may be reduced, depending on business needs and individual arrangements. Candidates must be located within a commutable distance of the office.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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