Source to Pay Operations Invoice Processing SME – EMEA Region
About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
In this role, you will play a pivotal part in shaping the day-to-day operational success of Source-to-Pay (S2P) Invoice Processing across the EMEA region. As the Source to Pay Operations Invoice Processing SME – EMEA Region, you will be responsible for ensuring that invoice-related processes run smoothly, efficiently, and compliantly—delivering best-in-class operational performance while remaining aligned with Astellas’ global S2P framework.
Acting as a regional subject matter expert, you will oversee quality control, compliance, and continuous improvement, leveraging technology and agile practices to ensure exceptional service delivery and stakeholder satisfaction. This is a high-impact role where your ability to champion process excellence and collaborate cross-functionally will directly enable Procurement's transformation agenda.
Hybrid Working:
At Astellas we recognize that our employees enjoy having balance between their professional and home lives. We are proud of our hybrid approach which empowers you to have flexibility on whether to work from home or in the office.
Key Responsibilities for this role:
- Leading daily operational performance of Invoice Processing within EMEA, ensuring accuracy, efficiency, and compliance.
- Acting as SME across all sub-processes—supporting quality control, issue resolution, and user training where needed.
- Engaging end-users and business units to translate feedback into tangible operational improvements.
- Supporting agile transformation initiatives, contributing expertise across Contracting, Invoicing, and Supplier Master Data.
- Driving alignment between regional operations and global S2P goals, ensuring scalability and consistency of processes.
Essential Knowledge & Experience:
- Substantial experience in procurement, strategic sourcing, supply chain analytics, or digital transformation roles.
- Proven track record applying data science or analytics to Procurement or Source-to-Pay domains.
- Proficiency in data analysis tools like Power BI or Tableau, with working knowledge of Python, SQL, and ERP systems such as SAP Ariba.
- Strong communication, collaboration, and influencing skills with a proactive and problem-solving mindset in global matrixed settings.
Preferred Qualifications:
- Ability to define business problems and apply iterative approaches to develop technology-enabled solutions.
- Experience operating in global procurement or shared services environments across regions and time zones.
- Builder mindset with a passion for innovation, demonstrated success leading digital initiatives within Procurement.
- Proven ability to coach non-technical stakeholders and contribute to communities of practice or digital innovation hubs.
Education/Qualifications:
- Bachelors degree in relevant field such as Data Science, Computer Science, Engineering, Business, Economics, Supply Chain or Procurement or equivalent.
- Proficiency in business English is essential for effective cross-country collaboration.
Additional information:
- This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centre’s (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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