Executive Assistant
About Astellas:
At Astellas we are making treatments that matter to people.
We are tackling the toughest health challenges putting the patient at the heart of every move we make.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We have developed ground-breaking, innovative medicines in immunology, oncology and urology. Our medicines are extending and saving the lives of cancer patients, making transplantation possible and improving the quality of life for those living with conditions where needs are often overlooked.
We take a patient-focused approach, that allows us to convert brilliant early science into treatments and solutions that directly improve and save patients’ lives.
From lab to clinic to patient, we focus on the most promising science, empower the best talent to pursue it, and develop life-changing solutions alongside the best partners.
The Opportunity:
As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the Head of TMEA with daily administrative duties. Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™."
Hybrid Working:
At Astellas, we recognize the importance of balancing your work and home life. This role offers a remote working solution so you can optimize the most productive work environment for you to succeed and deliver.
Key Responsibilities:
- Assist the Head of TMEA with daily administrative tasks, including managing calendars and preparing expense reports.
- Coordinate logistics for high-level meetings, both internally and externally, ensuring all materials and schedules are in place.
- Consolidate reports and proposals from various internal functions, preparing oral and written communications as needed.
- Provide onsite administrative support during executive meetings and events, ensuring smooth operations.
- Maintain an organized filing system for electronic documents and manage confidential materials with discretion.
Essential Knowledge & Experience:
- Strong proficiency in MS Office and virtual collaboration tools.
- Excellent organizational and interpersonal skills.
- Analytical, detail-oriented with the ability to manage complex tasks.
- Quick learner with a sharp, results-oriented approach.
- Experienced in managing senior leaders' calendars, travel arrangements, meetings, and events, with fluency in written and spoken business English.
Preferred Experience:
- Experience in managing senior leaders’ calendars and travel arrangements.
- Familiarity with compliance and regulatory requirements in the healthcare sector.
Education:
- Bachelor’s degree, or equivalent.
Additional Information:
- This is a permanent full-time position.
- This position is based in Türkiye.
- This position follows our hybrid working model. Role requires a blend of home and minimum 1 day per quarter in our Istanbul office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
- At Astellas, we are committed to your professional growth and well-being. Join us and be part of a team that is dedicated to making a meaningful difference in the lives of patients and employees alike. Your future starts here.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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