Business Systems Specialist
About Astellas:
At Astellas we are making treatments that matter to people.
We are tackling the toughest health challenges putting the patient at the heart of every move we make.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We have developed ground-breaking, innovative medicines in immunology, oncology and urology. Our medicines are extending and saving the lives of cancer patients, making transplantation possible and improving the quality of life for those living with conditions where needs are often overlooked.
We take a patient-focused approach, that allows us to convert brilliant early science into treatments and solutions that directly improve and save patients’ lives.
From lab to clinic to patient, we focus on the most promising science, empower the best talent to pursue it, and develop life-changing solutions alongside the best partners.
The Opportunity:
You are responsible for managing GMP and non-GMP documentation through the Electronic Document Management System (EDMS), covering the full lifecycle of controlled documents—both on-site and off-site. This includes issuance, storage, archiving, enforcing the document retention policy, and retrieving documents upon request.
You serve as the main point of contact for executing SAP functions, such as raising purchase orders, reviewing and approving invoices, setting up new vendors in SAP, and handling travel requests for personnel. You also oversee the control of consumable and general budgets and take the lead in implementing paperless systems within the plant.
In addition, you support the Systems group by developing your expertise in various software platforms through training and hands-on use of on-site computerized systems such as MES, PCS, BMS, and SAP.
Responsibilities:
- Manage the full lifecycle of controlled documentation, including issuance, storage, retrieval, and compliance with document retention policies and regulatory requirements.
- Oversee EDMS and RIMs functions, periodic documentation reviews, and act as a document controller ensuring compliance with internal and external standards.
- Prepare and maintain procedures, reports, and other documentation as required.
- Facilitate user access requests and removals across electronic systems and support training initiatives on computerized systems (e.g., MES, PCS, BMS, SAP).
- Perform SAP-related tasks including PO creation, invoice approvals, vendor setup, and manage travel requests and budget control.
- Support and drive Operational Excellence initiatives, including process improvements to digitize and streamline manual systems.
Education:
- B.S. in Business/Systems discipline or equivalent.
Additional information:
- This position is based in Tralee – Ireland
- This position requires you to be 100% on-site / in the office
- This position may require you to undertake international travel
What We Offer:
- A challenging and diversified job in an international setting.
- Opportunity and support for continuous development.
- Inspiring work climate.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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