Communications Enablement Specialist
About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
As a Communications Enablement Specialist, you will be responsible for communication support tasks including content development, tactical execution, virtual and live events coordination and production, cross-functional project management for assigned activities, and vital document upkeep and oversight.
As a member of the Strategy & Operations team for Communications and Investor Relations, you will provide support for various assignments, including both internal and external engagement activities that build corporate reputation. You will provide communications support using various tools and processes to drive efficiency and alignment in support of all CIR sub-divisions and teams.
Hybrid Working:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Activities for this role:
- Cross-functional project management, including special and reoccurring assignments - overseeing timelines, project meetings, creating agendas, capturing notes, sharing project updates, conducting debriefs and ensuring appropriate archiving.
- Support development and execution of communication materials for delivery across a range of channels (including presentations, social and digital collateral)
- Support existing communication reviews processes, including PromoMats and other CIR reviews activities
- Lead digital and social channel management (including the intranet, internet, Viva Engage etc)
- Program, test and distribute emails within our established email platform and leverage existing templates, tools, guidance documents and Gen AI to efficiently and consistently execute tasks
Essential Knowledge & Experience:
- Exceptional project management skills, driving cross-functional collaboration
- Excellent interpersonal and relationship-building skills
- Ability to manage multiple projects and activities without missing deadlines
- Positive, customer-service oriented approach to assignments and requests from all stakeholders.
- Social/digital communication experience and skills
- Entrepreneurial spirit - seeking out answers or solutions without significant oversight
- Flexibility and agility - being able to adapt to changing priorities quickly
- Advanced skills in Microsoft software, including SharePoint, Outlook, Word, PowerPoint, Excel, Teams, and Forms
Educations/Qualifications:
- BS or BA Degree or equivalent in journalism, communications or related field
- or equivalent.
Preferred Qualifications:
- Substantial years’ experience in a similar capacity or in a marketing/communications agency setting;
- Graphic design and basic video editing capabilities within Adobe Creative Suite;
- Experience in meeting and events management, especially large medical meetings or congress;
- Experience working in an Agile environment, understanding key approaches and tools;
- Experience using the Veeva document management technology platform (PromoMats) and;
- Experience working with PowerAutomate.
Additional information:
- This is a permanent, full-time role in Poland.
- This position follows our hybrid working model. Role requires a blend of home and a minimum of 1 day per quarter in our Poland office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
- Regardless of location and depending upon your assignment, you may be asked to work a standard schedule that aligns with working hours in Singapore or London. As part of a team, you will help to ensure assignments provided to Strategy & Operations are completed on time by working collaboratively with your S&O colleagues.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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