Junior Publication Project Coordinator
About Astellas
Astellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com.
Are you driven to make a real difference in the lives of patients?
We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviours, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
Location and Working Environment
This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
Astellas’ Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.
Purpose & Scope
- Supports the development, review, and delivery of high-quality scientific publications (manuscripts, congress abstracts, presentations) by maintaining accurate records in the publication management system in line with Astellas’ SOPs.
- Ensures smooth workflow management and compliance by coordinating timelines, documentation, and communication across internal and external stakeholders (e.g., authors, Evidence Disclosure Leads, Scientific Content Creators).
- Maintains operational excellence and accuracy of scientific publication records to support transparency and trusted evidence disclosure.
- Works within the Evidence Disclosure Chapter to support Evidence Disclosure Leads in executing integrated evidence dissemination plans aligned with Brand Strategy using agile ways of working.
Role and Responsibilities
- Publication Management System & Compliance (under supervision of Evidence Disclosure Lead)
- Ensure adherence to publication SOPs and maintain accurate, compliant records in the publication management system
- Enter and maintain metadata, submission packages, final publications, and citation details
- Route drafts for review and approval, monitor lifecycle status, and follow up with authors/reviewers
- Conduct quality checks to ensure data integrity for reporting and dashboards
- Publication Development & Submission Support (under supervision of Evidence Disclosure Lead)
- Coordinate author calls and liaise with regional teams, journals, and congresses to support submissions
- Manage submission requirements, including pre-submission enquiries and required documentation
- Upload submissions and communicate key milestones to authors and stakeholders
- Post-Submission & Project Coordination (under supervision of Evidence Disclosure Lead)
- Monitor manuscript status and provide tracking updates and reports
- Support budget tracking, contracts, and invoice processing
- Coordinate poster timelines, printing, author travel, compliance approvals, and transfer of value reporting
- Manage proof review, journal forms, payments, and final uploads (e.g., Veeva Vault)
- Support collection of outcome and impact metrics for evidence dissemination activities
Required Qualifications
- Bachelor’s Degree or equivalent
- Strong attention to detail and commitment to quality and compliance
- Excellent English written and verbal communication skills
- Strong organizational skills with the ability to manage multiple tasks, prioritize
- Computer literacy; understanding and experience of a range of software packages and applications
- Ability to work under pressure and at speed
- Ability to work both as part of a “virtual” team, and as an individual with minimal supervision
Preferred Qualifications
- Previous experience in a pharma/biotech setting, peer-reviewed journal publisher environment, or related data management role and/or degree in related subject
- Experience in scientific publications
- Experience with Salesforce-based platforms preferred (Global Publication System is built on Salesforce)
- Familiarity with citation formats and scientific publication practices (i.e. ICMJE, GPP)
- Experience and/or knowledge of Agile ways of working
- Experience with contracting, invoicing, and/or budget forecasting
What awaits you at Astellas?
- Global collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide.
- Real-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.
- Relentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.
- A Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.
Our Organizational Values and Behaviors
- Impact
- Innovation
- Integrity
- One Astellas
- Accountability
- Courage
- Sense of Urgency
- Outcome Focus
Benefits
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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