About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
In this role, you will support the organisation and facilitation of operations and activities at our Global Capability Centre (GCC), working closely with the GCC Site Lead to ensure smooth, efficient, and compliant site operations. As a GCC Site Coordinator, you will act as a central point of coordination across functions, vendors, and stakeholders, supporting administrative processes, onboarding, projects, events, and community engagement. You will contribute to a positive employee and visitor experience while ensuring effective communication, strong operational governance, and agile ways of working. This is a highly visible role that supports business continuity, operational excellence, and an engaged GCC community in a global environment.
Hybrid Working:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Activities for this role:
- Provide administrative support to the GCC Site Lead and office operations, including scheduling, correspondence management, record keeping, and close collaboration with other functions
- Coordinate vendor management activities, including purchase orders, goods receipt processes, fleet management, and relationships with local service providers, in line with company policies
- Prepare and coordinate onboarding activities and logistics, ensuring a positive new joiner experience and effective introduction to administrative and site processes
- Organise and facilitate site-level projects, events, meetings, and community activities, tracking progress and supporting engagement initiatives such as D&I and integration events
- Ensure compliance with local regulations and company policies, supporting health and safety, business continuity testing, audits, and promoting agile ways of working
Essential Knowledge & Experience:
- Experience in office management, site coordination, or a similar role, preferably in a global or multinational environment
- Strong organisational, multitasking, and problem-solving skills with the ability to perform effectively under pressure
- Advanced level of English with excellent communication and interpersonal skills
- Proficiency in Microsoft Office tools, including Teams, PowerPoint, Excel, and Word
- High attention to detail and accuracy with the ability to coordinate across multiple stakeholders and priorities
Preferred Knowledge & Experience:
- Experience working in a shared service centre, Global Capability Centre, or similar organisation
- Knowledge of project management tools, methodologies, and structured delivery approaches
- Experience supporting compliance, audit, or governance-related activities
- Familiarity with vendor, fleet, or facilities coordination in a corporate environment
- Agile knowledge and experience working in or supporting agile teams
Education:
- Bachelor’s degree or equivalent
- Proficiency in business English for collaboration in a global environment
Additional information:
- This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centre’s (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.
The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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