About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
As an Operations Enablement Specialist, you will be responsible for operations support tasks including financial processes, contract processes, vendor relations, cross-functional project management for assigned activities, and vital document upkeep and oversight.
Some additional support tasks may include content development, tactical execution, virtual and live events coordination and production and other internal process support.
As a member of the Strategy & Operations team for Communications and Investor Relations, you will provide support for various assignments, including both internal and external engagement activities that build corporate reputation. You will provide support using various tools and processes to drive efficiency and alignment in support of all CIR sub-divisions and teams.
Hybrid Working:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Activities for this role:
- Vendor engagement and purchasing process support, including service agreements, contracts/work orders, purchase orders, and monthly vendor accruals.
- Budget management across multiple workstreams and cost centers, including budgeting support, monthly accruals and reporting, and liaising with finance counterparts.
- Cross-functional project management, including special and reoccurring assignments - overseeing timelines, project meetings, creating agendas, capturing notes, sharing project updates, conducting debriefs and ensuring appropriate archiving.
- Support development and execution of communication materials for delivery across a range of channels (including presentations, social and digital collateral) and copywriting and copyediting of content consistent with our Editorial Style Guide.
- Maintaining and upkeep of vital documents, including organizational charts, team listings, job descriptions, guidance documents, ways of working materials, and other process-related items.
- Support of annual planning process and reporting, including monthly updates to 2-year plan tactical progress and quarterly overall 2-year plan progress updates.
Essential Knowledge & Experience:
- Extensive experience overseeing multiple budgets, working in spreadsheets (including pivot tables and spreadsheet programming), financial reporting, and an eye for quality to ensure figures are aligned.
- Experience with corporate contracting processes for vendors/agencies (service agreements, work orders, purchase orders, invoicing)
- Exceptional project management skills, driving cross-functional collaboration within a corporate environment and social/digital communication experience & skills.
- Ability to manage multiple projects and activities without missing deadlines and positive, customer-service oriented approach to assignments and requests from all stakeholders.
- Advanced skills in Microsoft software, including Outlook, Word, PowerPoint, Excel, Teams, and Forms.
Preferred Experience:
- Experience in the life sciences industry
- Experience in meeting and events management, especially large medical meetings or congress
- Experience working in an Agile environment, understanding key approaches and tools
- Experience using the Veeva document management technology platform
- Experience working with Power Automate
Education/Qualifications:
- Bachelor’s degree in business, finance, communications or another related field or equivalent.
Additional information:
- This is a permanent role in Poland. Role requires a blend of home and minimum once a quarter in our Poland office. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
- Regardless of location and depending upon your assignment, you may be asked to work a standard schedule that aligns with working hours in London or The United States.
- As part of a team, you will help to ensure assignments provided to Strategy & Operations are completed on time by working collaboratively with your S&O colleagues.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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