About Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focusing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
As an Executive Assistant at Astellas Pharma, you will play a pivotal role in supporting the General Manager Turkey with daily administrative duties. You will act as a liaison between the General Manager and LT (Leadership Team) as well as other internal/external stakeholders.
Your contributions will be essential in managing an active calendar of appointments, coordinating complex travel plans, and ensuring seamless communication within the organization. You will be part of a team dedicated to improving lives through innovative healthcare solutions, and your work will directly impact our mission to "Change Tomorrow™."
Hybrid Working:
At Astellas, we recognize the importance of balancing your work and home life. This role offers a remote working solution so you can optimize the most productive work environment for you to succeed and deliver.
Key Responsibilities:
- Assist the General Manager Turkey with daily administrative tasks, including managing calendars and preparing expense reports.
- Coordinate virtual meeting platforms, ensure online file organization, and manage access to shared digital resources.
- Be the contact for communication topics or Turkey organization and GM posts and lead the process. Facilitate internal communications.
- Coordinate internal events and activities, such as town halls, seasonal celebrations, and employee engagement initiatives, ensuring alignment with company culture and objectives.
- Draft reports, presentations, and meeting minutes as needed for executive communication
- Organize and manage all aspects of travel logistics, including ticketing, accommodation, and itineraries.
- Oversee and coordinate office logistics, building facility management.
- Occupational Health and Safety responsibilities.
Essential Knowledge & Experience:
- Proven experience in executive assistance, office coordination, or similar administrative roles.
- Strong multitasking, organizational, and time management skills.
- Strong proficiency in MS Office and virtual collaboration tools.
- Analytical, detail-oriented with the ability to manage complex tasks.
- Quick learner with a sharp, results-oriented approach.
- Experience coordinating cross-functional teams and liaising with senior stakeholders.
- Discretion and confidentiality in handling sensitive information.
- Fluency in written and spoken business English.
Preferred Experience:
- Familiarity with compliance and regulatory requirements in the healthcare sector.
Education:
- Bachelor’s degree, or equivalent.
Additional Information:
- This is a permanent, full-time position.
- Location: This position is based in Istanbul, Türkiye.
- This position follows our hybrid working model. Role requires a blend of home and a minimum of 3 days per week in our Istanbul office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Beware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. If you encounter a fake profile or anything suspicious, report it promptly to LinkedIn's support team through LinkedIn Help.
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